Theme: Education administration
Responsible: DHET / NSFAS / SAQA
High. Largely administrative. Requires DHET operational directive, NSFAS debt-transcript policy change, and IT investment. No primary legislation needed.
South Africa's universities and TVET colleges accumulated a qualification certification backlog estimated at 140,000 outstanding certificates as of 2024, with some institutions reporting backlogs extending over five years. Graduates unable to obtain their certificates cannot register with professional bodies (HPCSA, SACAP, ECSA), access formal employment in regulated professions, or demonstrate their qualifications to employers. The backlog arises from: inadequate student records management systems, manual processing of supplementary examination results, incomplete fee payment records blocking certification release, and SAQA registration delays where institutional accreditation is contested. The DBE/DHET digital student records initiative (part of the HEMIS/TVETMIS modernisation programme) is the systemic fix; the immediate relief measure is a one-time backlog clearance programme with dedicated administrative teams, funded through the university administration budget rather than requiring new appropriation. The PC on Higher Education's BRRR 2023 flagged this as a rights issue: denying graduates their certificates is an infringement of the right to access educational records under PAIA.
Referenced in OECD Economic Surveys: South Africa
OECD SA Survey (2017, 2020, 2025). Education reform recommended as key structural reform.
140,000 South Africans who completed their qualifications cannot access the labour market because their institution has not processed their certificate—an administrative failure with immediate, measurable human cost. — PC on Higher Education BRRR, 2023
Approximately 350,000 certificates remain unissued from the 2017–2022 period, preventing graduates from accessing employment and professional registration. The key barrier is NSFAS outstanding debt being used as a lever to withhold transcripts — a legally questionable practice that DHET must end by Ministerial Directive. SAQA's National Learners' Records Database (NLRD) provides the digital infrastructure for a rapid bulk verification and issuance programme. This is a high-impact, low-cost quick win requiring political will rather than new resources.
DHET Ministerial Directive: instruct all public universities and TVET colleges to immediately release certificates for graduates who have met academic requirements, regardless of outstanding NSFAS debt; debt to be managed separately through SARS payroll integration
Institutional backlog audit: each university and TVET college to submit a full backlog report (student name, qualification, completion year, reason for non-issuance) to DHET within 60 calendar days
SAQA NLRD digitisation: enrol all backlog students in the National Learners' Records Database; issue digital certificates via SAQA's online verification platform (directly accessible to employers without institutional intermediary)
National Reading and Literacy Crisis Response Programme
TVET College Quality and Industry Relevance — Artisan Pipeline
Primary Healthcare Platform Strengthening and CHW Integration
STEM Teacher Development and Retention Programme
Critical Skills List Update and Visa Fast-Track
How to cite
Wilse-Samson, L. (2026). University Certification Backlog Elimination. SA Policy Space. Retrieved 15 June 2026, from https://sa-policy-space.vercel.app/ideas/university-certification-backlog-elimination?snapshot=2026-06-15
Interaction with the Department of Higher Education, Universities South Africa, and SAPCO on the certification backlog in the PSET system
Higher Education and Training · May 2026
PMG ↗DHET, SITA, QCTO and Umalusi briefing on certification backlog progress
Higher Education and Training · May 2026
PMG ↗AGSA assessment of higher education sector plans; DHET & SAQA Annual Performance Plans 2026/27; with Ministry
Higher Education and Training · Apr 2026
PMG ↗Data as of 2026-06-15 · latest PMG meeting 2026-06-12
NSFAS debt management reform: implement income-contingent repayment tracking via SARS payroll data integration; formally decouple outstanding NSFAS debt from academic records, transcripts, and certificate issuance
Professional registration fast-track: partner with HPCSA, SACAP, ECSA, and SAICA to establish expedited professional registration pathways for graduates whose qualification verification was delayed by the backlog
Quarterly progress reports to Portfolio Committee on Higher Education: backlog reduction numbers disaggregated by institution, province, and qualification type; red-flag institutions with sustained non-compliance for DHET intervention
6 months to clear 80% of the backlog (with Ministerial Directive and SAQA infrastructure); 12 months for full systemic reform (NSFAS debt decoupling); permanent solution operational by Q1 2026
R80 million for SAQA digitisation and verification platform upgrade; R15 million for institutional compliance support; NSFAS debt management reform integrated into existing NSFAS IT modernisation budget (R2.3 billion MTEF allocation already approved)
No new primary legislation required. DHET Ministerial Directive issued under the Higher Education Act 101 of 1997 (Section 41, relating to conditional grants to institutions) is the primary instrument. NSFAS Act 56 of 1999 regulations on debt recovery need amendment to permanently formalise the certificate-debt decoupling. South African Qualifications Authority Act 58 of 1995 provides the NLRD legal framework — no amendment needed.
Strong cross-party support; the Portfolio Committee on Higher Education has flagged this annually since 2021 with no effective DHET response. NSFAS institutional resistance — using debt leverage to ensure repayment — is the primary obstacle and requires clear Ministerial intervention with explicit legal basis. Universities broadly support certificate release as it improves their graduate employment metrics. Student organisations (SASCO, PASMA, SRC structures) strongly support. This is a low political-cost, high-impact win for the Minister of Higher Education.
Kenya's Higher Education Loans Board (Helb) successfully decoupled loan repayment from transcript release in 2016 through income-contingent repayment via Kenya Revenue Authority payroll data integration — the direct template for SA's proposed NSFAS-SARS model. Nigeria's NYSC corps member digital certificate system provides the SAQA verification model. Australia's HECS-HELP income-contingent repayment system (the original global model) has never withheld credentials for debt — repayment operates entirely through the tax system, with no role for academic administration.
TB Elimination National Acceleration Programme